In this article
A security guard quotation is more than a monthly figure. Two quotations with the same total can describe very different services. Use this guide to read each quotation line by line and compare them on the same basis.
The posts and the hours
A good quotation states each post, the hours it is manned, the shift pattern and the days covered, including weekends and public holidays. If the hours are vague, the price cannot be compared.
What the rate includes
Check whether the rate is per post or per guard, and whether it includes overtime, public holiday work and relief guards for rest days and leave. Ask whether tax is included or added.
Supervision and reporting
Look for how often a supervisor visits, how incidents are reported to you and what records guards keep, such as logbooks and patrol checkpoints.
Replacements and absence
The quotation or contract should say how fast an absent guard is replaced and whether you pay for a post that was left empty.
Licence, insurance and company details
Expect the company’s registered name and number, its KDN private agency licence number and its insurance cover. A missing licence number is a reason to stop and ask.
Contract term, notice and payment
Check the contract length, the notice period on both sides, how prices change on renewal and when invoices are due.
A quick checklist
| Item | What a good quotation states |
|---|---|
| Posts and hours | Each post, its hours, the shift pattern and the days covered |
| The rate | Per post or per guard, and what it includes |
| Extra work | Overtime, public holidays and relief guards |
| Supervision | How often a supervisor visits and how incidents are reported |
| Absence | How fast an absent guard is replaced |
| Company details | Registered name and number, KDN licence number, insurance |
| Contract | Term, notice on both sides, renewal price and payment terms |
| Tax | Whether tax is included or added |
GTAC sends a written quotation after a site assessment, with every item above stated. Request a quotation for your site.
